Privacy policy and cookies – IPS International School of Wrocław

This privacy policy is intended for Users of the website https://ipschool.pl/pl/ operated by
Construction and Education Services Sp. z o. o. (KRS: 0000570023) with its registered office in
Wrocław (53-312), ul. Drukarska 52. The privacy policy regulates issues related to the
processing of personal data in accordance with applicable law, including Regulation (EU)
2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of
natural persons with regard to the processing of personal data and on the free movement of
such data and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU. L.
of 2016, No. 119, p. 1, as amended ) , hereinafter referred to as “GDPR “.
I. Personal data administrator and Data Protection Inspector.
The administrator of personal data is Construction and Education Services Sp. z o. o. (KRS:
0000570023) with its registered office in Wrocław (53-312), ul. Drukarska 52. The Administrator
has appointed a Data Protection Inspector who can be contacted in all matters related to the
processing of personal data via e-mail: iod. ips@dpag.pl . _ The Administrator is the
Managing Authority within the meaning of the Act of December 14, 2016 Education Law:

Private Kindergarten “International Playschool “, at ul. Drukarska 52, 53-312 Wrocław;
Non-public Primary School “International Primary School”, at ul. Drukarska 52, 53-312
Wrocław;
Private International Bilingual Secondary School “IPS UPPER SECONDARY”, ul.
Powstańców Śląskich 15-17, 53-329 Wrocław.
II. Scope of collected data.
Via the contact form on the Administrator’s website, personal data such as name, surname, e-
mail address, telephone number and other data voluntarily provided in the message window
may be provided. Additionally, through a survey on the website, the Administrator collects
personal data necessary as part of recruitment processes for educational entities of which it is
the managing body. The survey includes information such as contact details, teaching data,
medical data, and data about parents/legal guardians.
III. Data source.
Personal data is provided to the Administrator by the website User – personal data collected
from the data subject. Personal data regarding children are provided by their parents/legal
guardians.
IV. Purpose and legal basis for the processing of personal data.
Personal data may be processed by the Administrator for the following purposes:
performance of a contract to which the data subject is a party, or to take action at the
request of the data subject before concluding the contract, pursuant to Art. 6 section 1
letter b) GDPR;
carry out the School’s recruitment and inform you about its results, pursuant to Art. 6
section 1 letter c) GDPR in connection with the Act of December 14, 2016 Education
Law;
ensuring appropriate care for students, pursuant to Art. 9 section 2 letter h) GDPR;
handling submitted inquiries via the contact form , which constitutes a legally justified
interest pursued by the Administrator (Article 6(1)(f) of the GDPR).
V. Obligation or voluntariness to provide data
Providing data is voluntary, but necessary to use the contact form operated by the
Administrator. Providing personal data as part of the recruitment process is voluntary, but
failure to provide them will result in the inability to apply for admission to the School.
VI. Rights arising from the GDPR regarding processed data
access to data and receiving a copy thereof (Article 15 of the GDPR);
rectification or correction of data (Article 16 of the GDPR);
deletion of data (Article 17 of the GDPR);
restriction of processing (18 GDPR);
objecting to the processing of personal data (Article 21 of the GDPR);
submit a complaint to the President of the Personal Data Protection Office (ul. Stawki 2,
00-193 Warsaw) in connection with irregularities in the processing of personal data.
VII. Recipients of your personal data
Personal data may be transferred to: external entities providing services to the Administrator,
in particular in the field of e-mail hosting, IT services, entities and bodies to which the
Administrator is obliged to share data on the basis of generally applicable legal provisions.
VIII. Data storage time
Personal data will be processed for the duration of:
until the processing of the submitted inquiry via the contact form run by the Administrator
is completed;
until the recruitment process is completed.
IX. Transferring data to a third country or international organization
Personal data will generally not be transferred outside the European Economic Area
(hereinafter: EEA). However, taking into account the services provided by the Administrator’s
subcontractors in the implementation of support for ICT services and IT infrastructure, the
Administrator may outsource specific IT activities or tasks to recognized subcontractors
operating outside the EEA. This may result in your data being transferred outside the EEA.
Individual countries outside the EEA in whose territory your personal data will be processed,
in accordance with the decision of the European Commission, ensure an adequate level of
data protection (in accordance with EEA standards).

X. Profiling

No decisions will be made regarding you or your child based solely on automated processing,
including in the form of profiling.

XI. Cookies _

The Administrator’s website uses cookies .
Cookies (so-called ” cookies “) are IT data in the form of small text files that are sent by
the server and saved on the User’s end device (e.g. on the computer’s hard drive or in the
smartphone’s memory ) and are intended for using websites. . Cookies usually contain the
name of the website they come from, their storage time on the end device and a unique
number.
cookies on the end device and obtains access to them is the website administrator or
entities whose services he uses.
cookies may be used on the Administrator’s websites : “session” ( session cookies ) and
“persistent” ( persistent cookies ). “Session” cookies are temporary files that are stored on
the visitors’ end device until they log out, leave the website or turn off the web browser.
“Permanent” cookies are stored on the visitor’s end device for the time specified in the
cookie parameters or until they are deleted by the visitor.
The website does not automatically collect any information, except for information
contained in cookies .
The Administrator may process data contained in Cookies when visitors use the Website
for the following purposes:
? adapting the content of the Website to the individual preferences of the Service User
(e.g. regarding language);
? remembering IP location, time zone;
? collecting anonymous statistics showing how the Website is used, i.e. to study the
behavioral characteristics of visitors to the Website through anonymous analysis of
their activities (e.g. repeated visits to specific pages, keywords, etc.), which help to
better understand how visitors use from the website, which allows the website to be
better tailored to the preferences and behavior of visitors;
? the Administrator’s use of services provided by external entities, i.e. Google LLC in
the form of Google Analitycs tools . In addition, the website may contain links to other
services, such as Google Maps . These entities use their own cookies , which the Data
Administrator has no influence on.
The default settings of web browsing software (web browser) usually allow you to obtain
and store information or gain access to information already stored in the User’s
telecommunications end device, including Cookies . Users can define the conditions for
the use of cookies using the settings of their own web browser. This means that you can,
for example, delete Cookies , partially limit (e.g. temporarily) or completely disable the
ability to save Cookies – in the latter case, however, it may affect some functionalities of
the websites.
Internet browser settings regarding Cookies are important from the point of view of
consent to the use of Cookies by the website – in accordance with the regulations, such
consent may also be expressed through the Internet browser settings.
If the website visitor does not consent to the use of cookies , these settings can be changed
in such a way as to block the automatic handling of cookies in the web browser settings or
to inform each time they are sent to the User’s device. You can also delete files from your
device each time you visit the website.
Detailed information about the possibilities, methods of operation and how to change
cookie settings and delete them yourself can be found in the help or documentation of the
web browser.
The Administrator may use the Google Analytics and Universal Analytics services
provided by Google Inc. on the Website. (1600 Amphitheater Parkway , Mountain View ,
CA 94043, USA). These services help the Administrator analyze traffic on the Website.
The data collected is processed as part of the above services in an anonymized manner
(these are so-called operational data that make it impossible to identify a person) to
generate statistics helpful in administering the Website. These data are aggregated and
anonymous, i.e. they do not contain identifying features (personal data) of persons visiting
the Website. Using the above services on the Website, the Administrator collects data such
as the sources and medium of obtaining visitors to the Website and how they behave on
the Website, information about the devices and browsers from which they visit the
website, IP and domain, geographical data and demographic data (age , gender) and
interests.
It is possible for a given person to easily block information about their activity on the
Website from being made available to Google Analytics – for this purpose, you can install
a browser add-on provided by Google Inc.
Restrictions on the use of cookies may affect some of the functionalities available on
websites. Disabling necessary cookies may make it difficult or, in extreme cases,
impossible to use websites.